6DuckLearn Skills

town hall qa prep

Use this when a COO, CEO, or communications leader is preparing for a town hall and needs to anticipate the toughest employee questions about a recent announcement, and prepare confident, empathetic answers. Trigger when someone says: 'prepare for town hall questions', 'what will employees ask about [announcement]', 'Q&A prep', or 'anticipate hard questions'.

content-creation Tags: curated, google-workspace, communications, internal-comms, leadership

Attribution: Prepared by 6DuckLearn. Inspired by Google Workspace with Gemini Prompting Guide 101 (2025).

When to use this

You're hosting a quarterly town hall or all-hands and there's been a difficult announcement — a reorg, a strategy shift, a financial result. You need to walk in prepared for the questions employees will actually ask, not the softballs.

What you'll get

A list of the most challenging questions employees are likely to ask, paired with prepared answers written in a confident but empathetic tone — acknowledging concerns without being dismissive, and signalling that leadership is doing its best for the company.

Prompt template

Use this in the Gemini app:

I'm the [COO / CEO / VP of Communications] hosting a quarterly town hall. Help me write challenging questions employees may ask about [URL of company announcement or paste the announcement text]. Generate potential answers using a confident but firm tone — acknowledge concerns and show we're doing our best for the company.

Fill in the variables:

  • [COO / CEO / VP of Communications] — your role sets the tone and authority level
  • [URL of company announcement or paste the announcement text] — paste the URL of the blog post, press release, or internal memo, or paste the text directly

Customisation tips

  • Specify the number: "Generate 8 challenging questions with answers"
  • Focus on a theme: "Focus especially on questions about job security and team changes"
  • Escalate difficulty: "Include 2-3 questions that are genuinely hostile in tone" to stress-test your preparation
  • After generating, role-play by reading the questions aloud and refining the answers based on your instincts
  • Export to Docs: Copy the Q&A into a Google Doc to share with your comms team for review

Iteration suggestions

After Gemini prepares the Q&A:

  1. Need to open the town hall first? → use town-hall-opening-remarks to craft your opening statement
  2. Want to follow up with leadership post-event? → use leadership-summary-email to summarise the key themes raised

Related skills in this workflow

Step Skill What it does
1 company-wide-memo-announcement Draft an all-company announcement memo
2 town-hall-opening-remarks Write uplifting opening remarks for a town hall
3 → You are here town-hall-qa-prep Prepare answers for tough employee questions
4 leadership-summary-email Send a key-findings summary to senior leadership
5 delegate-meeting-email Delegate a meeting and assign follow-up ownership

Related skills

  • company wide memo announcement — Use this when a communications manager or executive needs to draft a company-wide memo announcing a major initiative — grounded in a planning document from Drive. Trigger when someone says: 'write a company announcement', 'draft an all-hands memo', 'announce the new [initiative]', or 'internal communications memo'.
  • delegate meeting email — Use this when a communications leader or executive cannot attend an internal meeting and needs to delegate with specific instructions: take notes, reach a decision on a named topic, and assign postmortem ownership. Trigger when someone says: 'can't attend the meeting', 'delegate with instructions', 'assign note-taking and decisions', or 'comms team meeting delegation'.
  • leadership summary email — Use this when a manager or analyst needs to draft a concise summary email to senior leadership that highlights the most important findings from a report, survey, or analysis. Trigger when someone says: 'email leadership the key findings', 'summarise the report for execs', 'send a leadership update', or 'executive summary email'.
  • town hall opening remarks — Use this when a leader needs to open a town hall or all-hands meeting after a difficult period — acknowledging challenges while energising the team for what's ahead. Trigger when someone says: 'write town hall opening remarks', 'open the all-hands', 'address the team after a tough quarter', or 'motivating speech for employees'.
  • gemini press release media briefing — Draft press releases with file-grounded quotes, prepare spokesperson briefings, generate mock interview Q&A, and organize analyst contacts
  • gemini content marketing campaigns — Write blog posts, social media copy, email nurture sequences, landing pages, and strategic marketing plans at scale with Gemini