6DuckLearn Skills

company wide memo announcement

Use this when a communications manager or executive needs to draft a company-wide memo announcing a major initiative — grounded in a planning document from Drive. Trigger when someone says: 'write a company announcement', 'draft an all-hands memo', 'announce the new [initiative]', or 'internal communications memo'.

content-creation Tags: curated, google-workspace, communications, internal-comms, leadership

Attribution: Prepared by 6DuckLearn. Inspired by Google Workspace with Gemini Prompting Guide 101 (2025).

When to use this

You're a communications manager or executive who needs to announce something big to the entire company — a product relaunch, a new tool, a policy change, a reorg. You have a planning doc in Drive that has the details, and you need an upbeat, clear memo that gets employees excited and informed.

What you'll get

A polished company-wide memo drafted in Google Docs: upbeat tone, clear explanation of the initiative and why it matters to employees, grounded in the details from your planning document.

Prompt template

Use this in Gemini in Docs (open a new Google Doc, then open the Gemini side panel):

I need to draft a company-wide memo unveiling our [initiative name]. The [new page / feature / policy / tool] addresses [common employee feedback or pain point] and aims to create a more [benefit for employees]. Draft an upbeat memo announcing [the initiative] using @[Planning Document Name].

Fill in the variables:

  • [initiative name] — e.g. "relaunched intranet", "new expense policy", "AI productivity tools rollout"
  • [new page / feature / policy / tool] — what exactly is being announced
  • [common employee feedback or pain point] — e.g. "difficulty finding resources", "slow approval processes"
  • [benefit for employees] — e.g. "user-friendly experience", "faster decision-making", "better cross-team visibility"
  • @[Planning Document Name] — type @ to tag your Drive planning doc

Customisation tips

  • Set the tone explicitly: "Use an upbeat, inclusive tone — celebrate the team effort behind this launch"
  • Add a launch date: "Include a clear call-to-action to visit [URL] starting [date]"
  • Include a FAQ: "Add a 3-question FAQ at the end addressing the most likely employee concerns"
  • Specify length: "Keep it to one page — short paragraphs, scannable"
  • After drafting, use Refine → Elaborate if it feels too thin, or Shorten if too long

Iteration suggestions

After Gemini drafts the memo:

  1. Need to follow up with leadership? → use leadership-summary-email to send key findings or context to senior leaders
  2. Preparing for questions? → use town-hall-qa-prep to anticipate employee pushback on the announcement

Related skills in this workflow

Step Skill What it does
1 → You are here company-wide-memo-announcement Draft an all-company announcement memo
2 town-hall-opening-remarks Write uplifting opening remarks for a town hall
3 town-hall-qa-prep Prepare answers for tough employee questions
4 leadership-summary-email Send a key-findings summary to senior leadership
5 delegate-meeting-email Delegate a meeting and assign follow-up ownership

Related skills

  • delegate meeting email — Use this when a communications leader or executive cannot attend an internal meeting and needs to delegate with specific instructions: take notes, reach a decision on a named topic, and assign postmortem ownership. Trigger when someone says: 'can't attend the meeting', 'delegate with instructions', 'assign note-taking and decisions', or 'comms team meeting delegation'.
  • leadership summary email — Use this when a manager or analyst needs to draft a concise summary email to senior leadership that highlights the most important findings from a report, survey, or analysis. Trigger when someone says: 'email leadership the key findings', 'summarise the report for execs', 'send a leadership update', or 'executive summary email'.
  • town hall opening remarks — Use this when a leader needs to open a town hall or all-hands meeting after a difficult period — acknowledging challenges while energising the team for what's ahead. Trigger when someone says: 'write town hall opening remarks', 'open the all-hands', 'address the team after a tough quarter', or 'motivating speech for employees'.
  • town hall qa prep — Use this when a COO, CEO, or communications leader is preparing for a town hall and needs to anticipate the toughest employee questions about a recent announcement, and prepare confident, empathetic answers. Trigger when someone says: 'prepare for town hall questions', 'what will employees ask about [announcement]', 'Q&A prep', or 'anticipate hard questions'.
  • gemini press release media briefing — Draft press releases with file-grounded quotes, prepare spokesperson briefings, generate mock interview Q&A, and organize analyst contacts
  • gemini content marketing campaigns — Write blog posts, social media copy, email nurture sequences, landing pages, and strategic marketing plans at scale with Gemini