team offsite agenda

Attribution: Prepared by 6DuckLearn. Inspired by Google Workspace with Gemini Prompting Guide 1travel-expense-tracker1 (2travel-expense-tracker25).

When to use this

You're planning a team offsite — a multi-day gathering where you need to balance team bonding, strategic work, and logistics. This is the starting prompt: it creates the raw day-by-day agenda you'll refine with the other skills in this workflow.

What you'll get

A day-by-day agenda with named sessions, timing, and a mix of team-building and strategic work blocks — ready to export to Docs or share with your team.

Prompt template

Use this in the Gemini app:

I am an [executive administrator / team lead / HR manager]. Our [newly formed / cross-functional / remote] team of [role 1, role 2, role 3] is meeting for the first time at a [2 / 3 / 4]-day offsite in [location]. Plan activities for each day that include team bonding and time for deeper strategic work. Create a sample agenda.

Fill in the variables:

• [role 1, role 2, role 3] — be specific (e.g. "content marketers, product managers, designers" not just "marketers")
• [location] — city/venue helps Gemini suggest location-relevant activities
• [2 / 3 / 4]-day — adjust to your actual duration
• Your own title sets the right tone (admin vs team lead vs executive)

Customisation tips

• Add a goal: "The main objective of this offsite is to align on our Q3 product roadmap" — Gemini will weight strategic sessions accordingly
• Specify constraints: "No sessions before 9am or after 6pm", "Budget is limited, no external venues"
• Mention team size: "Our team is 18 people" — affects what activities are feasible
• If it's a remote team's first in-person meeting, say so — bonding gets prioritised

Iteration suggestions

After Gemini gives you the agenda:

1. Add icebreakers → use gemini-team-icebreaker-activities to generate options for each day
2. Restructure as a table → use gemini-agenda-table-reformat to turn the text into a clean grid
3. Enrich with strategy docs → use gemini-strategic-context-enrichment to pull in your team vision file

Related skills in this workflow