Attribution: Inspired by Google Workspace with Gemini Prompting Guide 101 (2025). Transformed and expanded by 6DuckLearn.
Overview
From 3-day offsites to executive travel itineraries and budget trackers, these prompts handle the full administrative planning workflow — starting in the Gemini app and finishing in Docs, Sheets, and Gmail.
Prompt Templates
Plan a team offsite agenda
I am an executive administrator. Our newly formed team of [content marketers, digital marketers, product marketers] is meeting for the first time at a [3]-day offsite in [Washington, DC]. Plan activities for each day including team bonding and time for deeper strategic work. Create a sample agenda. (Gemini app)
Generate icebreaker activities
Suggest [3] different icebreaker activities that encourage people to learn about teammates'' preferred working styles, strengths, and goals. Activities must work for a group of [25] people in [30] minutes or less. (Gemini app)
Reformat agenda as a table
Organize this agenda in a table format. Include one of your suggested icebreakers for each day. (Gemini app)
Then: click Export to Docs → tag relevant files with @filename to enrich specific sessions.
Add strategic context from a file
Use @[2024 H2 Team Vision] to generate a summary for the opening remarks on Day 1 of this agenda. (Gemini in Docs)
Business travel itinerary
I am an executive assistant creating an itinerary for a [2]-day business trip in [location] during [dates]. My manager stays at [hotel]. Suggest breakfast and dinner options within a [10]-minute walk of the hotel, plus one entertainment option (movie theater, art show, or tourist attraction). Format as a table. (Gemini app)
Travel expense tracker
Create a budget tracker for business travel with columns for: date, expense type (meal, entertainment, transportation), vendor name, and description. (Gemini in Sheets)
Iteration Example
Step 1: Plan the 3-day offsite agenda
Step 2: Suggest icebreakers → reorganize into table
Step 3: Tag @[Team Vision doc] to enrich Day 1 opening remarks
Step 4: Export to Docs → share draft with manager via Gmail