Attribution: Inspired by Google Workspace with Gemini Prompting Guide 101 (2025). Transformed and expanded by 6DuckLearn.
Overview
The foundation of great AI prompting. Works across Gmail, Docs, Sheets, Slides, and the Gemini app. You don''t need all 4 components every time — but always include a clear task verb.
The 4 Components
| Component | Purpose | Example |
|---|---|---|
| Persona | Set role/expertise | "You are a program manager in [industry]..." |
| Task | Action verb + output | "Draft an executive summary email..." |
| Context | Relevant background | "...based on [program docs] for [persona]" |
| Format | Output structure | "Limit to bullet points" |
Starter Prompt Template
You are a [role] in [industry]. [Task verb] [output] for [audience] based on [context/files]. [Format constraint].
Example:
You are a program manager in [industry]. Draft an executive summary email to [persona] based on [details about relevant program docs]. Limit to bullet points.
6 Pro Tips
- Use natural language — Write complete sentences as if speaking to a colleague
- Be specific and iterate — Include instructions (what to do) AND constraints (what to avoid)
- Be concise — Brief but specific. Skip jargon.
- Make it a conversation — Follow up and refine; don''t expect perfection on the first try
- Consider tone — Explicitly request formal, casual, technical, creative, or empathetic tone
- Say it another way — Rephrase if results miss the mark
Tagging Your Own Files
Type @filename in Docs, Gmail, or Sheets side panel to reference your own Drive files in any prompt.
Iteration Example
Step 1: Draft an agenda for a 3-day team offsite in Washington, DC.
Step 2: Organize this agenda in a table. Include one icebreaker per day.
Step 3: Use @[2024 H2 Team Vision] to add a summary for Day 1 opening remarks.