Attribution: Inspired by Google Workspace with Gemini Prompting Guide 101 (2025). Transformed and expanded by 6DuckLearn.
Overview
For project managers and technical PMs. These prompts cover the full project lifecycle — from kicking off with a workback schedule to closing with a retrospective.
Prompt Templates
Generate user acceptance tests (UAT)
Create a table with 10 user acceptance tests (UAT) for [the website registration form]. (Gemini app)
Email a colleague about running the UATs
Draft an email to [my colleague] who is running this UAT and explain what they need to do next. (Gemini app — continue the conversation)
Weekly project status update template
Draft a project status update email template to send to my manager. Include sections for: summary of key accomplishments this week, any challenges faced, and the top three priorities for next week. (Gemini in Docs)
Summarize a call transcript with action items
Summarize this call transcript in a short paragraph. In bullet points, highlight the action items, decisions made, and owners for each item. (Gemini in Docs)
Project retrospective — 20 investigation questions
I need to write a report detailing the successes, failures, and lessons learned from [project]. Draft a list of 20 questions to guide a cross-team process investigation. Include questions about what worked, what didn''t, process breakdowns, technical issues, communication gaps, and contributing factors. (Gemini in Docs)
Issue tracker spreadsheet
Create a spreadsheet to track project issues, including: description, status, assigned owner, and action items for resolution. (Gemini in Sheets)
Issue escalation email template
Draft an email template to a stakeholder to escalate a critical project issue, outlining the impact and proposed solution. (Gemini in Docs)
Workback schedule from scope and delivery date
I am a [technical project manager] at [company] overseeing [project]. Scope: [scope]. Goals: [goals]. Deliverables: [deliverables]. Budget: [budget]. Delivery date: [date]. Help me create a workback schedule to keep the team on track. Include key milestones and demo dates. (Gemini app)
Team celebration invitation
Write an invitation for a team lunch to celebrate progress on [project] including [date, time, location]. Thank the team for their hard work and acknowledge this has been a challenging project. (Gemini in Gmail)