6DuckLearn Skills

gemini internal communications

Draft company-wide memos, town hall remarks, leadership emails, and internal announcements with the right tone using Gemini

content-creation Tags: curated, gemini, google-workspace, comms, internal

Attribution: Inspired by Google Workspace with Gemini Prompting Guide 101 (2025). Transformed and expanded by 6DuckLearn.

Overview

For communications managers and executives. Draft announcements, prepare for tough town hall questions, and send leadership updates — all grounded in your own files.

Prompt Templates

Company-wide memo for a relaunch

I need to draft a company-wide memo unveiling our relaunched intranet. The [new page] addresses [common employee feedback] and aims to create a more user-friendly experience. Draft an upbeat memo announcing [the new site] using @[Intranet Launch Plan Notes]. (Gemini in Docs)

Town hall opening remarks after a tough quarter

Write two uplifting paragraphs for employees who just finished a challenging quarter. Acknowledge [difficulties] and emphasize [positives] for the upcoming quarter. Use a tone that is motivating, optimistic, and fosters unity and collaboration. (Gemini in Docs)

Prepare for tough town hall questions

I''m the COO hosting a quarterly town hall. Help me write challenging questions employees may ask about [URL of company announcement]. Generate potential answers using a confident but firm tone — acknowledge concerns and show we''re doing our best for the company. (Gemini app)

Leadership summary email with key findings

Draft an email to senior leadership that summarizes key findings from our [report]. Include a short intro paragraph with bullet points on the most important findings. (Gemini in Docs)

Delegate meeting with specific instructions

Draft an email to [project lead] letting them know I will not be in the meeting. Ask them to take detailed notes and ensure the team decides on [key topic], assigning ownership of the postmortem to [colleague]. (Gemini in Gmail)

Pro Tips

  • Export town hall Q&A to Docs → tag your files to add real data to every answer
  • Use Gemini in Vids to create an accompanying announcement video for internal comms

Related skills

  • gemini content marketing campaigns — Write blog posts, social media copy, email nurture sequences, landing pages, and strategic marketing plans at scale with Gemini
  • gemini press release media briefing — Draft press releases with file-grounded quotes, prepare spokesperson briefings, generate mock interview Q&A, and organize analyst contacts
  • company wide memo announcement — Use this when a communications manager or executive needs to draft a company-wide memo announcing a major initiative — grounded in a planning document from Drive. Trigger when someone says: 'write a company announcement', 'draft an all-hands memo', 'announce the new [initiative]', or 'internal communications memo'.
  • delegate meeting email — Use this when a communications leader or executive cannot attend an internal meeting and needs to delegate with specific instructions: take notes, reach a decision on a named topic, and assign postmortem ownership. Trigger when someone says: 'can't attend the meeting', 'delegate with instructions', 'assign note-taking and decisions', or 'comms team meeting delegation'.
  • leadership summary email — Use this when a manager or analyst needs to draft a concise summary email to senior leadership that highlights the most important findings from a report, survey, or analysis. Trigger when someone says: 'email leadership the key findings', 'summarise the report for execs', 'send a leadership update', or 'executive summary email'.
  • town hall opening remarks — Use this when a leader needs to open a town hall or all-hands meeting after a difficult period — acknowledging challenges while energising the team for what's ahead. Trigger when someone says: 'write town hall opening remarks', 'open the all-hands', 'address the team after a tough quarter', or 'motivating speech for employees'.