6DuckLearn Skills

recruiting process improvement

Generate a strategic list of improvements to the recruiting process and candidate identification methods in Gemini in Docs.

collaboration Tags: curated, google-workspace, hr, recruiting, hiring

Attribution: Prepared by 6DuckLearn. Inspired by Google Workspace with Gemini Prompting Guide 101 (2025).

When to use this

You're a recruiter or HR manager who wants to step back and improve how you find, attract, and move candidates through the hiring pipeline — rather than just filling one role, you're optimising the whole process.

What you'll get

A prioritised list of concrete strategies to improve your recruiting process — covering sourcing channels, candidate experience, interview structure, speed-to-hire, and diversity initiatives — ready to present to your team or HR leadership.

Prompt template

Use this in Gemini in Docs:

Create a list of strategies our recruiting team can use to improve our existing recruiting process and identify potential job candidates. Context: we are a [company size]-person company in the [industry] industry, primarily hiring for [role types]. Our current challenges include [challenge 1] and [challenge 2]. Organise suggestions by category (sourcing, candidate experience, process efficiency, diversity) and flag which are quick wins vs. longer-term initiatives.

Fill in the variables:

  • [company size] — e.g. "50-person", "500-person", "enterprise"
  • [industry] — e.g. "SaaS", "healthcare", "retail"
  • [role types] — e.g. "engineering and design roles", "frontline operations staff", "senior leadership"
  • [challenge 1], [challenge 2] — e.g. "high drop-off after first interview", "too few diverse candidates in pipeline"

Customisation tips

  • Ask for metrics: "Include a KPI I should track for each strategy"
  • Prioritise by effort: "Mark each strategy as Low / Medium / High effort to implement"
  • Focus on a single category: "Focus only on candidate sourcing for now"
  • Request tool recommendations: "Note which strategies are enhanced by Google Workspace tools"

Iteration suggestions

After Gemini generates the strategy list:

  1. Write the job post → use job-description-writer to put one of these strategies into practice immediately
  2. Build interview structure → use interview-screening-questions to improve the interview stage

Related skills in this workflow

Step Skill What it does
1 → You are here recruiting-process-improvement Brainstorm process improvement strategies
2 job-description-writer Write a compelling job description
3 interview-screening-questions Generate screening questions from the JD
4 offer-letter-template Draft the offer letter
5 rejection-letter-empathetic Write the rejection letter
6 hiring-metrics-sheets Build and analyse hiring metrics in Sheets

Related skills

  • hiring metrics sheets — Build hiring metrics formulas in Gemini in Sheets and analyse hire data by department and month — a two-step Sheets workflow.
  • interview screening questions — Generate 20 open-ended interview screening questions from an uploaded job description file using the Gemini app.
  • job description writer — Write a compelling, tailored job description for a specific role and team in Gemini in Docs.
  • offer letter template — Draft a professional offer letter template for a selected candidate with a call-to-action to discuss details, in Gemini in Docs.
  • rejection letter empathetic — Write an empathetic, respectful rejection letter for unsuccessful job candidates in Gemini in Docs.
  • gemini hr recruiting hiring — Write job descriptions, generate interview questions, draft offer and rejection letters, and manage the recruiting pipeline with Gemini