# offer letter template
## Metadata

- Canonical URL: https://6ducklearn.com/skills/offer-letter-template/
- Markdown URL: https://6ducklearn.com/skills/offer-letter-template/index.md
- Product: skills
- Category: collaboration
- Tags: curated, google-workspace, hr, recruiting, hiring
- Updated: 2026-07-14T03:00:00.357428+00:00
## Summary
Draft a professional offer letter template for a selected candidate with a call-to-action to discuss details, in Gemini in Docs.
## Content
> **Attribution:** Prepared by 6DuckLearn. Inspired by [Google Workspace with Gemini Prompting Guide 101 (2025)](https://workspace.google.com).

## When to use this

You're a hiring manager or HR manager who needs to extend a formal job offer to a selected candidate — and you want a professional, warm letter that covers the essentials and invites a follow-up call rather than dumping every detail into the letter itself.

## What you'll get

A complete offer letter template with: a congratulatory opening, the role and team details, a brief reference to compensation and benefits (to be confirmed on the call), a clear call-to-action to schedule a conversation, and a professional close.

## Prompt template

Use this in **Gemini in Docs**:

```
I am writing to a job candidate who has just completed our interview process successfully. Create an offer letter template for [candidate name] for the position of [job title] on the [team name] team, reporting to [manager name/title]. The letter should: congratulate them warmly, confirm the role title and team, note that compensation, benefits, and start date will be discussed on a call, include a clear next step asking them to schedule a [20 / 30]-minute call by [deadline date], and close professionally. Tone: [warm and professional / formal / enthusiastic].
```

**Fill in the variables:**
- `[candidate name]` — the selected candidate's full name
- `[job title]` — exact role title as it will appear in their contract
- `[team name]` — team or department
- `[manager name/title]` — their direct manager
- `[20 / 30]-minute call` — your preference for the follow-up call length
- `[deadline date]` — e.g. "by Friday 11 April" — creates urgency without pressure
- `[tone]` — match your company culture

## Customisation tips

- Add a contingency note: *"Include a line that the offer is contingent on reference checks and right-to-work verification"*
- Specify an expiry: *"The offer expires if not accepted within 5 business days"*
- Request a verbal vs written version: *"Also draft a short verbal script I can use when calling the candidate first"*
- Localise for jurisdiction: *"This is a UK employment offer — use appropriate terminology (employment contract, notice period)"*

## Iteration suggestions

After Gemini drafts the offer letter:
1. **Handle unsuccessful candidates** → use `rejection-letter-empathetic` for everyone else in the final round
2. **Track the hire** → add this to your hiring metrics using `hiring-metrics-sheets`

## Related skills in this workflow

| Step | Skill | What it does |
|------|-------|--------------|
| 1 | `recruiting-process-improvement` | Brainstorm process improvements |
| 2 | `job-description-writer` | Write the job description |
| 3 | `interview-screening-questions` | Generate screening questions |
| 4 → You are here | `offer-letter-template` | Draft the offer letter |
| 5 | `rejection-letter-empathetic` | Write rejection letters |
| 6 | `hiring-metrics-sheets` | Build and analyse hiring metrics |

## Related Skills

- [hiring metrics sheets](https://6ducklearn.com/skills/hiring-metrics-sheets/index.md): Build hiring metrics formulas in Gemini in Sheets and analyse hire data by department and month — a two-step Sheets workflow.
- [interview screening questions](https://6ducklearn.com/skills/interview-screening-questions/index.md): Generate 20 open-ended interview screening questions from an uploaded job description file using the Gemini app.
- [job description writer](https://6ducklearn.com/skills/job-description-writer/index.md): Write a compelling, tailored job description for a specific role and team in Gemini in Docs.
- [recruiting process improvement](https://6ducklearn.com/skills/recruiting-process-improvement/index.md): Generate a strategic list of improvements to the recruiting process and candidate identification methods in Gemini in Docs.
- [rejection letter empathetic](https://6ducklearn.com/skills/rejection-letter-empathetic/index.md): Write an empathetic, respectful rejection letter for unsuccessful job candidates in Gemini in Docs.
- [gemini hr recruiting hiring](https://6ducklearn.com/skills/gemini-hr-recruiting-hiring/index.md): Write job descriptions, generate interview questions, draft offer and rejection letters, and manage the recruiting pipeline with Gemini