# company wide memo announcement
## Metadata

- Canonical URL: https://6ducklearn.com/skills/company-wide-memo-announcement/
- Markdown URL: https://6ducklearn.com/skills/company-wide-memo-announcement/index.md
- Product: skills
- Category: content-creation
- Tags: curated, google-workspace, communications, internal-comms, leadership
- Updated: 2026-07-14T03:00:00.357428+00:00
## Summary
Use this when a communications manager or executive needs to draft a company-wide memo announcing a major initiative — grounded in a planning document from Drive. Trigger when someone says: 'write a company announcement', 'draft an all-hands memo', 'announce the new [initiative]', or 'internal communications memo'.
## Content
> **Attribution:** Prepared by 6DuckLearn. Inspired by [Google Workspace with Gemini Prompting Guide 101 (2025)](https://workspace.google.com).

## When to use this

You're a communications manager or executive who needs to announce something big to the entire company — a product relaunch, a new tool, a policy change, a reorg. You have a planning doc in Drive that has the details, and you need an upbeat, clear memo that gets employees excited and informed.

## What you'll get

A polished company-wide memo drafted in Google Docs: upbeat tone, clear explanation of the initiative and why it matters to employees, grounded in the details from your planning document.

## Prompt template

Use this in **Gemini in Docs** (open a new Google Doc, then open the Gemini side panel):

```
I need to draft a company-wide memo unveiling our [initiative name]. The [new page / feature / policy / tool] addresses [common employee feedback or pain point] and aims to create a more [benefit for employees]. Draft an upbeat memo announcing [the initiative] using @[Planning Document Name].
```

**Fill in the variables:**
- `[initiative name]` — e.g. "relaunched intranet", "new expense policy", "AI productivity tools rollout"
- `[new page / feature / policy / tool]` — what exactly is being announced
- `[common employee feedback or pain point]` — e.g. "difficulty finding resources", "slow approval processes"
- `[benefit for employees]` — e.g. "user-friendly experience", "faster decision-making", "better cross-team visibility"
- `@[Planning Document Name]` — type `@` to tag your Drive planning doc

## Customisation tips

- Set the tone explicitly: *"Use an upbeat, inclusive tone — celebrate the team effort behind this launch"*
- Add a launch date: *"Include a clear call-to-action to visit [URL] starting [date]"*
- Include a FAQ: *"Add a 3-question FAQ at the end addressing the most likely employee concerns"*
- Specify length: *"Keep it to one page — short paragraphs, scannable"*
- After drafting, use **Refine → Elaborate** if it feels too thin, or **Shorten** if too long

## Iteration suggestions

After Gemini drafts the memo:
1. **Need to follow up with leadership?** → use `leadership-summary-email` to send key findings or context to senior leaders
2. **Preparing for questions?** → use `town-hall-qa-prep` to anticipate employee pushback on the announcement

## Related skills in this workflow

| Step | Skill | What it does |
|------|-------|--------------|
| 1 → You are here | `company-wide-memo-announcement` | Draft an all-company announcement memo |
| 2 | `town-hall-opening-remarks` | Write uplifting opening remarks for a town hall |
| 3 | `town-hall-qa-prep` | Prepare answers for tough employee questions |
| 4 | `leadership-summary-email` | Send a key-findings summary to senior leadership |
| 5 | `delegate-meeting-email` | Delegate a meeting and assign follow-up ownership |

## Related Skills

- [delegate meeting email](https://6ducklearn.com/skills/delegate-meeting-email/index.md): Use this when a communications leader or executive cannot attend an internal meeting and needs to delegate with specific instructions: take notes, reach a decision on a named topic, and assign postmortem ownership. Trigger when someone says: 'can't attend the meeting', 'delegate with instructions', 'assign note-taking and decisions', or 'comms team meeting delegation'.
- [leadership summary email](https://6ducklearn.com/skills/leadership-summary-email/index.md): Use this when a manager or analyst needs to draft a concise summary email to senior leadership that highlights the most important findings from a report, survey, or analysis. Trigger when someone says: 'email leadership the key findings', 'summarise the report for execs', 'send a leadership update', or 'executive summary email'.
- [town hall opening remarks](https://6ducklearn.com/skills/town-hall-opening-remarks/index.md): Use this when a leader needs to open a town hall or all-hands meeting after a difficult period — acknowledging challenges while energising the team for what's ahead. Trigger when someone says: 'write town hall opening remarks', 'open the all-hands', 'address the team after a tough quarter', or 'motivating speech for employees'.
- [town hall qa prep](https://6ducklearn.com/skills/town-hall-qa-prep/index.md): Use this when a COO, CEO, or communications leader is preparing for a town hall and needs to anticipate the toughest employee questions about a recent announcement, and prepare confident, empathetic answers. Trigger when someone says: 'prepare for town hall questions', 'what will employees ask about [announcement]', 'Q&A prep', or 'anticipate hard questions'.
- [gemini press release media briefing](https://6ducklearn.com/skills/gemini-press-release-media-briefing/index.md): Draft press releases with file-grounded quotes, prepare spokesperson briefings, generate mock interview Q&A, and organize analyst contacts
- [gemini content marketing campaigns](https://6ducklearn.com/skills/gemini-content-marketing-campaigns/index.md): Write blog posts, social media copy, email nurture sequences, landing pages, and strategic marketing plans at scale with Gemini